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On the Team page, use the Invite Member card: type the person’s email address, pick their role, and click Invite. Only the team’s owner sees that card, and the server refuses invitations from anyone else. You do not need a paid plan to invite people. Inviting is not gated on having a subscription.

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The email field

Type the full email address. The dropdown that appears under the field matches exact addresses only — typing jo will never suggest joanne@example.com. That is deliberate: partial matching would let anyone probe which email addresses have QRtub accounts. People already on the team are left out of the suggestions entirely. You do not have to wait for a suggestion. Type the whole address and click Invite either way. Pick the role in the dropdown next to the button. Editor is the default and is what almost everyone should get. Owner is also offered, but it only sets a label — it does not give that person any owner powers. See Team Roles.

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What happens next depends on the invitee

If they already have a QRtub account, a pending membership is created. They appear in your members table immediately with the status Pending, and they get an email plus a notification in the bell at the top right of their dashboard. They join when they accept it there. This kind of invitation does not expire. If they don’t have an account, QRtub creates an email invitation instead. It appears in the Pending Invitations card, expires in 7 days, and the email they receive contains a link that creates their account. They join the team automatically on their first sign-in — no accept step. See Accepting a Team Invitation. The two lists are separate, and this trips people up: someone who already had an account shows up in the members table as Pending, not in the Pending Invitations card. The Pending tile at the top of the page counts email invitations only.

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When an invitation is refused

  • “This user is already a member of this team.” They are already on the team, or already have a pending membership. Check the members table for their row.
  • An email invitation already exists for that address. QRtub sends the invitation again and restarts its 7-day window rather than creating a duplicate.
  • “Too many requests. Please try again later.” Each team can send 50 invitations per day. The message includes how long to wait. The count is per team, not per person, and it covers both kinds of invitation.