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You create a batch by exporting a print list. The export screen offers two outcomes, and the choice matters: one creates a tracked batch, the other just hands you a CSV file and keeps no record.

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Before you start

You need links to print. Every Item with a Link already has one; unassigned links work too, and are the normal starting point for a print-first run where the codes are made before the equipment arrives.

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Exporting from a Collection

  1. Open the Collection and select the Items you want. If you select nothing, the export uses whatever your current search, filters and sort produce.
  2. Open the Print Media menu and choose Print list.
  3. Pick your columns (below).
  4. Choose Create draft batch or CSV.

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Exporting from the Access Links page

The Access Links page has a Print List button in the toolbar and in the row-actions menu. It stays disabled until you select links — this path always works from a selection, or from “select all pages”, which hands the server your current filters instead of a list of IDs. On either path, an export built from ticked rows is capped at 5,000 selected rows — Items from a Collection, links from the Access Links page. Past that, exporting from the current filters instead (leave the Collection selection empty, or use “select all pages” on Access Links) has no such cap, because the server does the selecting.

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Choosing columns

The column picker has two groups:
  • Item Fields — the fields defined on the Collection, so a printer can put a serial number or a location on the label next to the code.
  • Link Fields — Full URL (the complete qrtub.com/... address), Short URL (the path only) and Active.
Toggle a column with the eye icon, drag to reorder, or use Show all / Hide all. Full URL is included by default, and it is the one column a print shop genuinely needs — most shops generate the QR image themselves from that value rather than working from image files. One row equals one link, which in practice means one physical piece. Keep that convention and the shop’s data merge lines up with your order quantity.

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The two export buttons

Create draft batch does not download anything at that moment. The file is kept with the batch, and you download it whenever you need it — see The Batch CSV: Downloading and Reprinting. CSV — labeled “Download CSV without creating a batch” — is a genuinely neutral download. Nothing is tracked, no batch appears in Access Media, and there is no later record that those codes were ever printed. Use it for a quick look at the data; use the draft batch for anything you are actually sending to a printer. New batches are named automatically as Print list — Aug 18, 2026. Rename it to something you will recognize later, like “Depot 2 replacements, March” — see Naming, Tagging and Photographing a Batch.

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Failure modes worth knowing

  • An empty export is rejected. Exporting with no links selected returns an error rather than an empty batch.
  • Tracking can fail silently. If batch creation fails after the CSV is built, you still get the file — as a download, with a success message. If you asked for a draft batch and got a file download instead of landing on Access Media, nothing was recorded. Re-export.